Suppliers and purchasing
Ordering that ends where your stock begins
A purchase order is only useful if what arrives updates what you have. Purchasing, goods receipt and stock are one chain here rather than three lists that need reconciling.
The chain
-
Supplier
Contact, terms and the balance you owe them.
-
Purchase order
Lines, quantities and prices. Printable.
-
Goods receipt
Book in what actually arrived, in full or in part.
-
Stock
Levels rise, and the supplier balance follows.
Partial deliveries are normal
A goods receipt records what turned up, not what was ordered. The purchase order stays open for the rest, so a back order does not quietly become a stock discrepancy.
Returns
Send something back and the stock leaves again. If the purchase was already paid, it becomes a refund owed to you rather than a note in a spreadsheet.
Start with your next job.
Open an account in a minute, add your first vehicle, and see how it fits your shop. No card, no call, no commitment.
